One Experience
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Indicates required field
PRODUCTION COORDINATOR MANAGING THIS EVENT (CD or KATE?)
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PROGRAM LOCATION DETAILS
Event Date
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Event Location & Address
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Property Venue of Event
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Group Size
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Gift Experience Provided
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Set Up Time
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Start Time
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Stop Time
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ONSITE CONTACT INFORMATION
Onsite Client Contact Name, Email & Phone
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Venue Contact Name, Email, & Phone
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One Experience Staff Contact
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ONSITE EVENT CHECK LIST
ONSITE CHECK LIST
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CONTACT CLIENT AS YOU ARRIVE TO PROPERTY & SET UP TO MEET BEFORE HAND TO DISCUSS LOGISTICS & SHIPMENTS
COLLECT ALL SHIPMENTS AND CHECK PHYSICAL TRACKING NUMBERS AGAINST TRACKING NUMBER LIST (SEE LIST BELOW)
UNPACK PRODUCT AND CONDUCT PRE EVENT INVENTORY
REVIEW SET UP AND DECOR INSTRUCTIONS AND SEND SET UP IMAGES TO COURTNEY & SYDNEY FOR APPROVAL.
MAKE SURE TO CHECK OUT EVERY SINGLE PERSON WHO GETS A GIFT NOTING IT ON GUEST LIST PROVIDED BY CLIENT.
CONDUCT POST EVENT INVENTORY ON ALL LEFTOVER INVENTORY AND SEND TO SYDNEY & COURTNEY VIA EMAIL OR TEXT
PACK ALL LEFTOVER GOODS BACK INTO ORIGINAL BOXES AND DECOR INTO APPLICABLE PACKAGING AND APPLY PROVIDED LABELS TO CORRESPONDING BOXES. IF LABELS WERE NOT PROVIDED BY ONE EXPERIENCE TAKE PHOTO OF THE TRACKING NUMBER
ORCHESTRATE GETTING THE BOXES TO THE CORRECT PEOPLE WITHIN THE HOTEL OR VENUE FOR FEDEX/UPS PICK UP THE NEXT DAY.
TRACKING NUMBERS & RETURN SHIPPING INSTRUCTIONS
UPLOAD TRACKING MANIFEST
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Max file size: 20MB
TRACKING NUMBERS FOR ALL SHIPMENTS
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NUMBER OF BOXES
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Guaranteed MIN* (if client does not reach the contracted MIN you must tell them to pick out units onsite to meet that min. Leftover items will not be shipped to meet MIN post event.
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RETURN INSTRUCTIONS
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Shipping Labels
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Max file size: 20MB
Shipping Labels 2
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Max file size: 20MB
Shipping Labels 3
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Max file size: 20MB
Shipping Labels 4
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Max file size: 20MB
INVENTORY LISTS
INVENTORY YOU WILL HAVE ONSITE
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INVENTORY DOCUMENT
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Max file size: 20MB
TRAVEL DETAILS
TRAVEL DETAILS
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Travel Documents
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Max file size: 20MB
Travel Documents
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Max file size: 20MB
Travel Documents
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Max file size: 20MB
Travel Documents
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Max file size: 20MB
SET UP & DISPLAY DETAILS
SET UP & DISPLAY DETAILS
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Set Up & Display Documents
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Max file size: 20MB
Upload File
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Max file size: 20MB
ADDITIONAL DETAILS TO NOTE
ADDITIONAL DETAILS TO NOTE
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Additional Details Documents
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Max file size: 20MB
VISIT THIS LINK FOR PAY INSTRUCTIONS http://www.incentivegiftshop.com/reimbursement.html
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